The name of the Federation shall be known as “TAOIST
FEDERATION (SINGAPORE)”.(hereinafter referred to as “the Federation”).
- PLACE OF BUSINESS
The place of business of the Federation shall be at 21 Bedok North Avenue 4 Singapore 489948 or at such other address as may be subsequently decided upon by the Board of Management and approved by the Registrar of Societies. The Federation shall carry out its activities only in places and premises which have the prior written approval from the relevant authorities.
The objects of the Federation shall be:-
- To promote, organise or finance educational, cultural, social, and other activities for greater public awareness, understanding of the Taoist culture and traditions.
- To encourage, finance or undertake research related to the Taoist culture and traditions.
- To organise, participate, or help in the community and welfare service.
- To do all such other things as are incidental or conducive to the above objects or any of them.
Membership is classified into Organisation and Individual Membership. A copy of the Constitution of the Federation shall be provided to every approved applicant who has paid his annual subscription.
(a) Organisation Members:-
(i) Any Taoist organisation registered in Singapore or any registered association or group running and practising taoism or Taoist
activities, willing to abide by the Rules of the Federation and its resolution shall be eligible to apply for Organisation Membership.
(ii) An application for Organisation Membership shall be proposed and seconded by the existing Organisation Members. Each proposed Organisation shall fill in an application form and submit it to the Board of Management for approval. No reason shall be given in the event of a rejection of the application.
(iii) An applicant shall become a member upon notification of approval by the Board of Management and upon payment of the annual subscription.
(iv) Each Organisation Member shall be entitled to send two representatives to participate in the activities of the Federation and attend the general meetings. However each Orangisation Member is entitled to one vote and to one representative being elected in the Board of Management. In the event that a representative from any organization ceased to be a member and who is being represented as an Organisation Member in the Federation, he/she shall also ipso facto cease to represent as an Organisation Member. The Organisation shall notify the Federation in writing of any cessation of membership of these representatives. All representatives must be 21 years and above.
(b) Individual Members:-
(i) Any Singapore Citizen or Permanent Residents of Taoist belief or who practises Taoist activities, willing to abide by the Rules of the Federation and its resolution shall be eligible to apply for Individual Membership.
Those below 18 years of age shall not be accepted as Individual Members without parent’s/ guardian’s written consent.
(ii) An Individual Member is not entitled to vote and is not eligible for election to the Board of Management.
(ii) An application for Individual Membership must be proposed and seconded by the existing Organisation Members. An applicant shall fill in an application and submit it to the Board of Management for approval.
(iv) An applicant shall become an Individual Member only upon approval of the Board of Management and upon payment of the annual subscriptions.
- Honorary Patron:
Any prominent individual who has made generous contributions to the Federation may be invited by the the Board of Management to be Honorary Patron. A Patron must be a Singapore Citizen. An Honorary Patron shall have all the privileges and benefits of the member except the right to vote at general meetings or elections or to hold office in the
- ANNUAL SUBSCRIPTIONS
The annual subscription fee for Organisation Member and Individual Member shall be $120-00 and $50 (fifty) per annum respectively. Annual subscription fee for the following year shall be payable in advance within 2 weeks before the 1st of January each year. If a Member falls into arrears with his subscription he shall be informed immediately by the Treasurer. If he fails to settle his arrears within one month of their becoming due, he shall be denied the privileges of membership until he settles his acocunt. The subscription for Individual Members who are retirees shall either be reduced or waived.
- DUTIES OF MEMBERS
Every member of the Federation shall:-
- a) abide by the rules of the Federation;
- b) abide by all decisions and resolutions of the Board of Management and of the Federation;
- c) not act in any way inconsistent with the objects of the Federation, or in any manner detrimental to the interest and welfare of the Federation.
- CESSATION OF MEMBERSHIP:
A member shall cease to be a member of the Federation in the following events:-
(i) being an organisation, a resolution shall have been duly passed or an Order of Court of the competent jurisdiction or an Order of Notice of the competent authority made for the dissolution or winding-up or cessation of the organisation as the case may be;
(ii ) any receiving or adjudication order in bankruptcy is made against any Member;
(iii) the annual subscription fee is one (1) year in arrears and the member thereafter fails to pay such fee within one (1) month from the date on which written notice requiring payment thereof is sent to the member;
(iv) a notice in writing is sent to Federation by the member resigning from the membership and which notice is accepted by the Federation. Notwithstanding this a resigning member is liable for all its obligations including financial commitments made prior to the effective date of its resignation;
(v) any member violates the constitution of the Federation or if his conduct shall be injurious or detrimental to the reputation of the Federation, the Board of Management may by Resolution cancel his membership status in the Federation.
- BOARD OF MANAGEMENT
(a) The management of the Federation and of its affairs are vested in the Board of Management.
The Board of Management however shall not act contrary to the expressed wishes of the general meeting without prior reference to it and always remains subordinate to the general meetings
(b) The Board of Management shall consist of the
(i) 1 President
(ii) 2 Vice-Presidents (1st and 2nd Vice-presidents )
(iii) 1 Treasurer
(iv) 1 Assistant Treasurer
(v) 1 Secretary-General
(vi ) 1 Assistant Secretary-General
(viii) 9 Ordinary Committee Members
The members of the Board of Management shall be elected at alternate Annual General Meeting. Unless with the prior approval in writing of the Registrar or an Assistant Registrar of Societies, all members of the Board should be either Singapore citizens or Singapore Permanent Residents.
- NOTICE OF MEETING
(a) At least seven (7) days’ notice in writing shall be given of Board meetings. Frequency of Board meetings shall be determined by the Board when necessary, but shall be at least once in every two (2) months. The President or Secretary-General may, however, convene special Board meetings by giving 24 hours’ notice.
(b) The quorum for Board meetings shall be eight (8) members.
(c) Any member of the Board absenting himself for three consecutive meetings without explanation satisfactory to the Board shall cease to be a member thereof and action to fill the vacancy thus created shall be taken by the Board as soon as possible. Any changes in the Board shall be notified to the Registrar of Societies and the Commissioner of Charities with two weeks of the change.
- POWERS AND DUTIES OF THE BOARD OF MANAGEMENT
The Board of Management shall have power/duty to:-
(a) organise and supervise the daily activities of the Federation and to make decisions on matters affecting its running when the general meeting is not sitting;
(b) control the finances of the Federation subject to a ceiling expenditure of $10,000 per month;
- appoint sub-committee and exercise control over such sub-committe;
(d) accept the resignation of any members of the Board of Management or any other sub-committee of the Federation and fill the vacancy thus arising;
(e) call meetings of the Federation;
(f) recommend at the General Meeting the removal of the name of any member from the Register who has acted in a manner detrimental to the good name of the Federation;
(g) invite, appoint and remove Patrons;
(h) employ the services, of any person or persons for the purpose of assisting in any business of the Federation such person/s so employed shall not in any way be in conflict with the members and operation of the Federation;
(i) enter into contracts for the purpose of carrying out the objects of the Federation;
(j ) make, amend or delete by-laws, regulations and/or standing orders for the proper and efficient management of the Federation and its affairs, such by-laws, regulations and/or standing orders, so made shall not be inconsistent with these rules;
- POWERS AND DUTIES OF THE MEMBERS OF THE BOARD OF MANAGEMENT
(a) THE PRESIDENT
(i) The President shall be the Chief Officer of the Federation and shall preside over the meetings of Board of Management and general meetings of the Federation;
(ii) The President shall have the right to call meetings of the Federation and the Board of Management;
(iii) The President shall have the casting vote in the event of a tie in a meeting;
(iv) The President shall represent the Federation in its external affairs;
(v) The President shall sign documents, resolutions and such other important documents of the Federation;
(b) THE VICE-PRESIDENTS
(i) All the duties of the President shall in his absence devolve upon the 1st Vice-president;
(ii) The 1st Vice-President shall succeed the President in the event of the latter’s position fallinq vacant;
(iii) Both the Vice-Presidents shall assist the President in his duties.
(c) THE TREASURER
The Treasurer shall:-
- control the finance of the Federation;
(ii) keep accounts of income and expenditure;
(iii) sign all cheques with the President or Secretary-General and have custody of the original copy of the seal and title deeds of the property and all other important financial documents;
(iv) undertake to deposit immediately with the bank all cash exceeding $300-00;
(v) at least seven (7) days before the Annual General Meeting submit to the Board of Management an audited statement of accounts;
(d) THE ASSISTANT TREASURER
(i) All the duties of the Treasurer shall, in his absence devolve upon the Assistant Treasurer;
(ii) The Assistant Treasurer shall succeed the Treasurer in the event of the latter’s position falling vacant;
(iii) The Assistant Treasurer shall assist the Treasurer in his duties.
(e) THE SECRETARY-GENERAL
The Secretary-General shall:-
(i) take charge of all the Federation’s records except financial and conduct the correspondence of the Federation;
- be responsible for convening all meetings of the Federation and the Board of Management;
(iii) keep the minutes of all such meetings;
(iv) table the agenda for the general meetings;
(v) submit on behalf of the Board of Management an aimual report of the Federation to the Annual General Meeting;
(vi) keep an up-to-date register of members;
- attend to other miscellaneous affairs of the Federation.
(f) THE ASSISTANT SECRETARY-GENERAL
The Assistant Secretary-General shall:-
(i) assist the Secretary-General in his duties;
(ii) The Assistant Secretary-General shall deputise for the Secretary-General and succeed the Secretary General in the event of the latter’ s position falling vacant.
(g) ORDINARY COMMITTEE MEMBERS
The Ordinary Committee Members shall :-
(i) assist the other office-bearers of the Board of Management in the performance of their duties;
(ii) act as liaison officers between the Board of Management and the members of the Federation;
- TERMS OF OFFICE OF THE BOARD OF MANAGEMENT
The term of office of the Board of Management shall be two (2) years. All officers except the Treasurer and the Assistant Treasurer may be re-elected to the same or related post for a consecutive term of office.
- SUPREME AUTHORITY AND ANNUAL GENERAL MEETING
The supreme authority of the Federation is vested in a general meeting of members presided over by the President. The Annual General Meeting of the Federation shall be held in June each year for the following purposes:-
(a) to receive the Board’s Annual Report, Audited Accounts which includes the Income Statements and Balance Sheets for the preceding financial year;
(b) to elect members to the Board of Management;
(c) to appoint an External Auditor;
(d) to decide on any resolution of which 7 days’notice in writing has been given to the Secretary-General.
- NOTICE OF GENERAL MEETING
Fourteen (14) days’ notice in writing of any General Meeting and the nature of the business to be transacted thereat shall be given to each member of the Federation.
- EXTRAORDINARY GENERAL MEETING
The Board may at any time for any special purpose call an Extra-ordinary General Meeting or shall do so forthwith upon the signed requisition of at least thirty (30) members or 1/4 of the total membership, whichever is lower. No extraordinary General Meeting shall be re-convened for the same purpose within the following six months.
The quorum at a General Meeting shall be one-quarter (1/4) of the total membership of the Federation eligible to vote. If at a General Meeting, a quorum is not present, the meeting shall be adjourned for half an hour and should the number then present be insufficient to form a quorum, those present shall be considered a quorum, but they shall have no power to amend the existing rules.
- CHAIRMAN OF MEETINGS
(a) The President shall preside at all General and Board meetings of the Federation. Should the President be absent, the 1st Vice-President present shall chair the meeting.
(b) The Chairman of the meeting shall have a second or casting vote, in the event of a tie.
- FINANCIAL YEAR
The financial year of the Federation shall be from 1st of April to 31st of March each year.
- DEPOSITS AND WITHDRAWALS FROM BANK
(a) All money except petty expenses shall be deposited in banks or financial institutions approved by the Board.
(b) All cheques drawn upon the bank account of the Federation shall be signed by the President or the the Secretary-General in addition to the Treasurer. Provided that in the absence of the Treasurer, such cheques shall be signed by the Assistant Treasure.
(a) No expenditure from the Federation’s Fund may be authorised except with the approval of: –
(i) The general meeting in respect of sums exceeding
(ii) The Board in respect of sums exceedinq $5,000-00 and not exceeding $10,000-00;
(iii) The President of the Federation in respect of sums not exceeding $5,000-00;
(b) The Treasurer of the Federation is authorised to expend up to $1000 per month for petty expenses on behalf of the Federation and will not keep more than $1000 in the form of cash and money in excess of this shall be deposited in a bank of good repute to be named by the Board of Management.
(c) It is the duty of the Treasurer to keep and maintain the account ooks of the Federation and to present them to the Board or the President for reference and verification whenever required.
The accounts of the Federation shall be audited by a firm of Public Accountants appointed at the alternate Annual General Meetings. The Auditor shall hold office for a term of two years and maybe re-appointed for a consecutive term. It will be required to audit each year’s accounts and present a report upon them to the annual general meeting. It may be required by the Present to audit the Federation’s accounts for any period within their tenure of office at any date and make a report to the Board.
- USE OF ASSETS
The income and property of the Federation whencesoever derived shall be applied solely towards the promotion of the objects of the Federation as set forth in these rules and no portion thereof shall be paid or transferred directly or indirectly by way of dividend, bonus or otherwise howsoever by way of profits to members of the Federation. Provided that nothing herein contained shall prevent the payment in good faith of remuneration or allowances to any officers or servants of the Federation or to any member of the society in return for any services actually rendered to it.
If the Federation at any time acquires any immovable property, such property shall be vested in Trustees subject to a declaration of trust.
No trustee shall effect any sale, mortgage or transfer of properties without the prior approval of the General Meeting of members. The Trustees shall be elected at a General Meeting and shall hold office until terminated for any reason.
No members of the Board shall be elected as Trustees of the Federation. If a trustee dies or becomes a lunatic or of unsound mind or moves permanently or is absent from the Republic of Singapore for a period of one year, he shall be deemed to have resigned his trusteeship. If a trustee is guilty of misconduct of such a kind as to render it undersirable that he continues as a trustee, a General Meeting may remove him from his trusteeship. Vacancies in the trusteeship may be filled at a General Meeting, but the number shall not be greater than four or less than two.
Notice of any proposal to remove a trustee from his trusteeship or to appoint a new trustee to fill a vacancy must be given by affixing in the premises of the Federation a document containing such proposal at least two weeks before the meeting at which the proposal is to be discussed. The result of such meeting shall then be notified to the Registrar of Societies and the Commissioner of Charities. The address of immovable properties, name of trustees and any subsequent changes must be notified to the Registrar of Societies and the Commissioner of Charities.
- INTERPRETATION AND PRESS STATEMENTS
(a) Interpretation of the Rules and Standing Orders:-
(i) The Board shall be the sole interpreter of these rules and any standing order. The decision of the Board upon any question of interpretation shall be final and binding on the members.
(ii) The decision of the Board upon any matters affecting the Federation, not provided for by these rules and standing orders shall similarly be final and binding on the members.
(b) Statements to the Press:
(i) All press releases on matters within the province of the Federation shall be made by the President or the Secretary-General upon the approval of the Board.
(a) Gambling of any kind and the playing of paikow or mahjong, whether for stakes or not, is forbidden on the Federation’s premises. The introduction of materials for gambling or drug taking and of bad characters into the premises is prohibited.
(b) The funds of the Federation shall not be used to pay the fines of members who have been convicted in Court.
(c) The Federation shall not engage in any Trade Union activity as defined in any written law relating to trade unions for the time being in force in Singapore.
(d) The Federation shall not attempt to restrict or interfere with trade or make directly or indirectly any recommendation to, any arrangement with its members which has the purpose or is likely to have the effect of fixing or controlling the price or any discount, allowance or rebate relating to any goods or services to be supplied by them.
(e) The Federation shall not hold any lottery, whether confined to its members or not, in the name of the Federation or its office-bearers, Board or members.
(f) The Federation shall not indulge in any political activity or allow its funds and/or premises to be used for political purposes.
(g) The Federation shall not raise funds from the public for whatever purposes without the prior approval in writing of the Registrar of Societies and other relevant authorities.
The Federation shall not amend its Constitution without the prior approval in writing of the Registrar of Societies and Commissioner of Charities. No alteration or addition/deletion to this Constitution shall be passed except at a general meeting and with the consent of two-thirds (2/3) of the voting members present at the General Meeting.
(a) The Federation shall not be dissolved, except with the consent of not less than 3/5 of the voting members of the Federation for the time being resident in Singapore expressed, either in person or by proxy, at a general meeting convened for the purpose.
(b) In the event that the Federation is being dissolved or ceases to be registered charity under the Charities Act, all debts, liabilities legally incurred on behalf of the Federation shall be fully discharged, and the remaining funds will be donated to charity or charities in Singapore is or are registered under the Charities Act, unless otherwise allowed by the Commissioner of Charities.
(c) Certificate of dissolution shall be given within 7 days of the dissolution to the Registrar of Societies and the Commissioner of Charities.